RHBUS Documentation

Documentation

Last updated: November 1st, 2018

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Installation

Step One

Double Click on the setup icon.

Step Two

Click Install.

Step Three

Hola!, Its done!

Chart of Accounts

Chart of Accounts (COA): A chart of accounts is a listing of the accounts that a company has identified and made available for recording transactions in its general ledger. A company has the flexibility to tailor its chart of accounts to best suit its needs, including adding accounts as needed. This can be divided into 5 numbers.

Category 1- ASSET

Category 2 – LIABILITY

Category 3 – DIVISION OF OWNERS (EQUITY)

Category 4 – INCOME

Category 5 – EXPENSES


 When an account is classified into a ledger, further prepared as Trial Balance & Statements of financial position to find out the company’s financial status and the information to analyze the strategic plan to continue. So that, The chart of accounts is what facilitates general account management to the ledger. To reduce duplication of data by arranging accounts and assigning accounts in the ledgers into categories.

For example, when income and expenses arise. The accountant will need to record the account into the general account. Then it will be recorded in the ledgers. To reduce duplication of data & The accounting entries in the ledgers will be categorized.

Keep accounting rules in line with accounting principles. Which we call the classification is “Chart of Account”.

For “Chart of Account” in the system.

RHBUS will set up and add accounting and account numbering in the ledgers into categories based on the standards of the chart of accounts.

Setting up accounts and assign accounts in RHBUS

  1. After entering RHBUS BACK OFFICE, select Financial Management menu.


  1. Select General Ledger

  2. Choose Chart of Accounts module (menu for setting up, accounting and account numbering).

  3. Go to the list of Chart of Accounts


 

  1. The button at the top of the list of Chart of Accounts is to view each of the Ledgers.

    • ALL is the button to view the list of all categories of Chart of Accounts added.
    • ASSET is the button to view the asset information.
    • LIABILITY is the button to view the information in the liability.
    • EQUITY is the button to view the information in the equity / equity section.
    • INCOME is a button to view the items in the income category.
    • EXPENSE is the button to view items in the category of expenses.

  1. The buttons for adding or editing are located below the “Chart of Accounts”
    • ADD ACCOUNT CODE FOR “Add” account number
    • EDIT ACCOUT CODE button for “Edit” account number.
    • DELETE ACCOUTN CODE button for “delete” the account number.
    • GL ENTRIES button for viewing “history” account number.
    • PRINT button for “print report” account number.

  2. Select button ADD ACCOUNT CODEto create an account number into the new account tree.


 

  1. A window will be displayed to add the account code and details of the account number being added.

  2. Account Code field Enter the code of the account to be re-created and the Name field, enter the name of the account number, such as Account Code is 1201-001 and Name is Computer


 

  1. Level means the level of the account number. And specify which account number is created under which account number. How many levels will depend on how many accounts the company has, unless Level 1 is the title of the account number. It is not related to the account number level 1 to account. For example

    • Family
    • Parents
    • Kid ( parent code : parents)
    • Grand Kid (Parent Code : Kid)
    • Cat (Parent Code : Grand Kid)

    OR

    • Asset
    • Office equipment
    • Computer( parent code : office equipment)
    • Hard disk (Parent Code : computer)
  1. Parent Code is the account number that is created under the parent account number, if assigned at the level.


 

  1. Account Typeis a category or category of accounts. There are 5 categories: Assets, Liability, Equity, Income, and Expense.


  1. Sub Type is a category or subcategory of accounts, such as Current Asset, Loan, or Investment, as subtypes of Assets.


 

Note

The Sub Type Account can be added to the module by selecting Financial Management> General Ledger> Fin. (Financial) Setup.


Select the Account Sub Type Setup menu to set the category or subcategory of the account.


 

  1. Posting Type Is set as per the requirement that this account number is posted to a dual account credit or debit account. Or select debit, credit as per the requirement.

  2. Balance Is the difference between the amount on the debit side And the total amount of credit for each account is called the account balance or the balance is displayed only when the account number is posted to the account.


 

  1. Press SAVE button to confirm account number creation.

  2. Show the Success message box.


 

  1. The list of accounts created in the list is displayed.


  1. By clicking on GL line or double clicking on the particular line of account, GL transaction can be viewed.


Fiscal Year

Fiscal Year: Financial year OR Budget year

The annual accounting year used by the business is known as the fiscal year. The fiscal year starts on the first day of the selected month and ends on the last day of the following month. These reports will be required at least once in twelve months. However, it is not necessary that the time period for this report must match the calendar year. January to December Fiscal year may vary between businesses and countries. Fiscal year also refers to the year in which the income tax report applies.

For “Fiscal Year” in RHBUS system will be set and add fiscal year in the system. It is an annual accounting period. Based on the concept and rule of fiscal year (Fiscal Year)

Set up accounting year and set accounting year in RHBUS system.

  1. After entering RHBUS BACK OFFICE, select Financial Management menu.

  1. Click on General Ledger

 

  1. Click on Fiscal Year

  1. Go to the page >>Fiscal Year

 

  1. Click on the CREATE button to create Fiscal Year.

  1. Face Of Fiscal Year

 

  1. Display the input page.
    • Fiscal Year ID is Fiscal Year.
    • Select Start Date – the accounting policy that the company wants to close the financial statements in which month. It will be considered the month of the fiscal year end. It will be the calendar year or not. And the quarterly closing date will count to 3 months after the closing date of the financial statements.

  1. Press the CREATE button to confirm Fiscal Year.

  2. Fiscal Year will be listed each month and each quarter (1 quarter = 3 months)

  3. Columns in the Fiscal Year list
    • Fiscal Period is the accounting period.
    • Starting Date is the start date of the accounting year.
    • Ending Date is the accounting year end date.
    • Fiscal Quarter is quarter (1 quarter = 3 months)
    • Status is the status of each month, each quarter.

  1. You can press the LIST button to view the fiscal year. It shows the accounting year and the start date of the accounting year.

Financial Setup

  1. Select Financial Management

  2. Select General Ledger

  1. Select Fin. Setup

  2. Go to the Financial Setup screen, and you will see a list of each of the account settings. The User must set up each topic before using the Financial Module.

  3. Account Sup Type Setup is a subset of accounts. The main types of accounts are Assets, Liability, Equity, Income, and Expense. The subcategories – such as Current Asset, Loan, or Investment

Note

User can click on ADD button to create an Account Sub Type on the right.

  1. Vendor Posting Group Setup is Grouping of Vendor’s Posting.

  2. Number 1 is to enter a group name that will determine the type of vendor such as General, Mobile, or Salary.

    Number 2 Description of Code Description

    Number 3 Payable Account is to determine which Posting Group Post to account to select the account number from the chart of accounts.

    Note

    If user want to delete, click on cross button.


    Number 4 ADD – adding item to the category

    Number 5 DEL – DELETE items.

    Number 6 is the list of added items.

  1. Customer Posting Group Setup

  2. Number 1 Enter a grouping name to define the type of customer EG: Wholesale, direct sales (direct sales) or CON + WHOLESALE + INV is the consignment with invoices, etc.

    Number 2 Description is a detailed description of the Code.

    Number 3 Receivable account – select a receivable account from the chart of account to where the posting has to be made

    Number 4 Consign Receivable Account: In the case of Consignment Customer- assign account number for Consignment Posting.

    Number 5 ADD is to create an item.

    Number 6 DEL is to DELETE an item.

    Number 7 is a list of items added or set.

  1. VAT/ GST Product Posting Group Setup is a tax classification of goods or services. At present, in Thailand (7%) & in India the tax of goods is 5%,12%,18% & 28% (ADD can be added).

  2. VAT/ GST Business Posting Group Setup is a tax classification of partners such as Within State, Within country or Outside country can be added here.

  3. VAT/ GST Posting Setup Before setting up this, user must set up the VAT/ GST Business Posting Group and VAT/ GST Product Posting to merge for setting in VAT/ GST Posting Setup



  4. VAT/ GST Bus Group: This is a Posting Group category in the VAT/ GST Business Posting Group.

    VAT/ GST Prod Group: This is defined as a Posting Group in the VAT/ GST Product Posting Group.

    VAT/ GST Calculation Type: is the tax calculation type.

    VAT/ GST Percentage: How much tax is charged for VAT/ GST?

    Unrealized VAT/ GST: This is a non-refundable sales tax.

    NO VAT/ GST: This is the case if VAT/ GST is not clicked.

    Purchase VAT/ GST Account: select the account number on the purchase tax from COA

    Purchase VAT/ GST Unrealized Account: select the account number on irrecoverable tax refund from COA

    Sales Tax Account: select a sales tax account number from COA

    Sales Tax Unrealized Account: select the account number for the sales tax pending.

    Consignment VAT/ GST Account: select the account number for the sales tax.WHT Business Posting

  1. Setup determines the rate of withholding tax payable on PND. 3/53 of the trading partner. There are usually two types of corporate (CORP), corporate or individual and individual

  2. WHT Product Posting Group is a type of PIT rate withholding PND 3/53 of goods or services.

  3. WHT Posting Setup Before setting up this topic, you need to set up WHT Business Posting Setup and WHT Product Posting Group to merge. For setup in WHT Posting Setup



  4. WHTBusPostingGroup: select the Posting Group

    WHTProdPostingGroup: select the Posting Group for which product posting has to be setup.

    WHTCalculationOn: What is the WHT calculation for PAYMENT?

    WHTpercentage: WHT calculates how much tax (VAT / GST) will be charged per WHT, such as 5% tax, 7%

    PayableWHTAccount: select from COA to which account the amount has to be credited

    WHTReport: is the name of the withholding tax form.

    RevenuType: Revenue Type

  1. General Policy Group Setup is a service or product configuration.

  2. General Policy Posting Setup



  3. PolicyCode: is the service item name derived from the General Policy Group Setup.

    SalesAccount: is a set of sales taxes.

    PurchaseAccount: is a purchase tax determination.

    InventoryAccount: is about inventory.

    COGSAccount: is a set of cost of goods sold.

    DirectCostAccount: is a direct cost assignment.

    ExpenseAccount: is defined on the cost.

    AccuredExpenseAccount: is defined on accrued expenses.

    SalesDiscountAccount: is a set of receivables discounts.

    PurchDiscountAccount: is a set of creditors discounts.

    SalesCNAccount: is defined as a return.

    PurchaseCNAccount: is a return statement.

    InventoryAdjustmentAccount: is a customizable inventory adjustment

  1. Payment Master Setup is about payment settings.

  2. Code is the payment name, such as Bank 1319.

    Description is a detailed description of the Code, such as TMB CA 100-0-00131-9.

    Payment Type is the type of payment, such as CASH, Bank, Cheque , or Credit Card.

    Account Code – select account number from chart of accounts to which the payment should affected.

  1. General Accounting Setup About the Account Year Setup



  2. CurrentFiscalYear: is the current fiscal year.

    AllowBackDate: Allows Date

    CurrencyCode: is a currency unit.

    Costing Method: Costing Method that is AVERAGE OR FIFO

    Rounding Precision: is a decimal (Default set to 2 positions)

    GRClearingAccount: is the clearing of goods receipt.

    Realized Rounding Account: is ROUNDING difference of currency

    Unrealized Rounding Account: is the currency.

    Purchase Discount Account: is a set of discount creditors.

    Sales Discount Account: is a set of discounts on receivables.

WMS SEGMENTATION

Adding Warehouse (LOCATION)

  1. Select Warehouse> Select WMS Operations> Select WMS Segments

  1. The page displays existing warehouse, User can Double Click to view or edit them. Storage Unit refers to the share or to store the product in each Zone, Section, Shelve, Unit

  1. Select ADD NEW LOCATION Warehouse

  1. A Pop up box will be displayed in LOCATION CODE , where user can enter the warehouse code. To leave a space, put an underscore _ (For example – FX_1). When the input is complete, press ADD to the warehouse by entering Name, address & zip code.

  1. Here “GENERAL” user need to add details of the WH.

  1. Fill in the details such as name, address, city, and zip code. After filling in each box, and press “ENTER “on the keyboard will be recorded automatically

  1. In the “Setup”- Is a Storage Unit (part) where, user can set default storage unit to receive & deliver the goods.
    • Dock . Receiving Storage Code- This has to be selected when user operated documents Chartered (Good Receipt), Document Return (Return Receipt), moving from zone to warehouse (Movement), moving goods between warehouses (Transfer. ) etc.
    • Shipping Storage Code is the place where the goods are laid out before delivery to the customer. Once this set up is chosen it helps in selecting WH invoice when user operates warehouse invoice documents (Pick), Return (Return Receipt Pick), moving goods between warehouses (Transfer) etc.
    • Default Storage Code is the primary storage Unit.

  1. Click on each item to set default storage location.

  1. Increase Storage Unit Code by pressing SEGMENTATION

  1. User has to select Storage Unit Code: Zones: Sections: Shelves: Storage Unit before setting up the DEF. Storage Unit.

  1. To add new zones click on “NEW ZONE”

  1. Entire Zone can be assigned with a number or combination. It should not be too long By default. If warehouse is not divided into zones/layers/designation such location can be set as defaults using Location-00-00-00-00. Then press the SAVE button.

  1. User can Add the New Zone: Section

  1. New section code can be entered using the combination of number/alphabets. Click on SAVE button to save.

  1. The next step is to create Shelve, by Selecting Section code which has been already created. click the button NEW SHELVE

  1. Enter the shelf code and click on save

  1. Steps to Create Unit (Level) by selecting shelve code that has already created and click on a button NEW UNIT to create.

  1. New storage unit code can be entered using the combination of number/alphabets. Click on SAVE button to save

  1. Storage Unit Code will appear at the end after completion, for example FX-00-00-00-00

  1. User can create other zones to set for Default RECEIVE AND SHIPPING and final storing SKU by creating the same as above.

  1. When creating a Storage Unit Code Defaults configuration of the receiving (RECEIVE) Dock area should be created.

  1. The products put out or brought up before shipping (SHIPPING)

  1. The primary storage

  1. Products brought in will be located to its default location and all transaction such as Purchase Order, Sales Order or Transfer will be recorded in the default storage code.

  1. In the OTHER

    • This warehouse will be considered as Consignment If user check this box.
    • In-Transit If user check this box represents it as transit warehouse. The document will be made to transfer goods between warehouses.

Item Setup

This module for setting up the Item categories is the main setup, as this helps in adding various new products category and subcategories. By using this set user can create various variants suck as Family type, Brand, Size, Color.

Let us understand how to access the Item setup.

  1. Select Purchase> Select Inventory> Select Item Setup

  1. User can see the screen which have up to seven pages, each page contain different Item setup category.

  1. User can add the input into the masters by clicking add in each category,

  2. Note

    Before input to the category user should select the family type for which he is creating the category.

    ITEM FAMILY MASTER is a bunch of products such as Finished Goods, semi finish goods.

    CATEGORY MASTER is the category or categories of goods, for example: shirt, T-shirt & cotton trouser

    SUBCATEGORY MASTER is a sub-category of goods as finished product, for example polo shirt, Strips T-shirt,


    -.SIZE MASTER is used to set the size or site of its size, example : S, M, L, XL, sizes 36, 38, 40, 42

    -.SIZE-CATEGORY MASTER is the size or site of goods to choose from SIZE MASTER

    -.COLLECTION MASTER Season of the season, or products in a range, such as Spring, Summer or Winter.


    -UOM MASTER is the measure of commodities such PIECE, SLEEVE, BOX

    -COLOR MASTER is the color of the product, such as Red, Scarlet red, Deep blue,

    BRAND MASTER is a brand of products such as FX, NIKE, CALLAWAY


    -.LENGTH MASTER is the length of the product

    -.FABRIC MASTER is the type of fabric, such as COTTON, Polyester, TC (Cotton65%

    FABRIC DESIGN MASTER is designed as striped cloth, striped, smooth,


    -PATTERN MASTER is a form of

    -COLLAR TYPE MATER is a collar or neck

    -STRUCTURE The structure of the product


    -YARN COUNT MASTER is the number of yarn

    -YARN TYPE MASTER is a type of thread

    -YARN DESIGN MASTER is to designthread


    -FINISHING MASTER is the decor

    -GENDER MASTER product is like putting a gender Men, Women, Lady, Gentleman.

Purchase Order

  1. When logging in Will make the order pick document – Purchase

  2. Orders

  1. Purchase Orders

  2. Will enter the order list.

  3. Create an order pick document. – Create Order

  1. There will be four main sections of the ordering page:
  2. Part 1 PURCHASE ORDER: Displays the details of the order page. following details


    • Document No is the purchase order number (PO) that creates the document.
    • Document Date is the date that the document was created. The date can be entered back.
    • Our Purchaser is the name of the product.
    • Status is what the status of the document indicates. When creating the purchase order. The status starts with Open and changes status according to its behavior.
    • Document Status is the status of the ordering document.
    • Change Status is for order confirmation.
    • Flow Completed is the status of the order process.
    • Receipt Date is Expect Receipt Date Expected Date
    • Expected Receipt Date is the expected date of receipt from the seller. Optional
    • Invoice No is the invoice number from the seller to us.
    • For Cust. For Customer For customer order. And no company. Can open order and select customer name.
    • O # is the reference to the vendor’s sales order number.
    • For Store / Cons. # Is the consignment name. (Consignment)

    Part 2 Vendor: Displays the details of the creditor or vendor. following details


    • Buy-From is the name of the seller.
    • Pay-To (payment receipt) is for payment or sending a receipt to the seller.
    • Receive-At is the delivery of goods.

    Part 3LINES Total Qty: Displays the details of your order. It consists of 2 sub-windows.

    Item Details Show all list


    • Item Code is the code.
    • Description is a description.
    • UOM is a unit of measure, counting products such as dozens, pieces, meters, etc.
    • Unit cost is the cost of goods per piece.
    • Quantity is the number of items ordered in the item list.
    • Line Disc. Amt. Is the Line Discount Amount discount item on the item.
    • Amount is the total price of the product. In the item list
    • Received is the Quantity received from the seller and counted.
    • Invoiced is Quantity invoiced.
    • Discount is the total discount. Can be entered as an integer or discounted as a%.
    • Amount Ex VAT is Amount Exclude VAT.
    • VAT is a purchase tax.
    • Amount Inc. VAT is Amount Include VAT.
    • SCAN MODE is for scanning by product scanner.
    • SCAN is when scanning products. This will show in this box.
    • CODE is the code search.
    • LIST is a list item.
    • Qty is Quantity Quantity
    • Cost is the cost of goods. Can be changed
    • Inc VAT is inclusive of VAT.
    • Discount is the product discount can be entered as an integer or discounted as a%.
    • A positive sign is a confirmation of the item.
    • Brush is to clear selected items. Has not confirmed

    Part 4COMMENTS show details of ordering reviews.



    • Add is to add a product by scanning.
    • Delete item is delete item.
    • Get Quote Line is Quotations.
    • Convert to SO is Convert toSales Order. Create a sales document from this order.
    • Convert to CONS. Convert to Consignment. Consignment from this order.
    • BARCODE is the barcode of the ordered product.
    • Print is the print order for the product.
    • PO LIST is back to the order entry page.
  1. Ordering, select the order date in Document Date

  1. Enter the expected date of receipt.

*** If there is an Invoice reference number from the seller, it can be placed in the Invoice No. field.

*** If the order is ready to convert to create a sales document, enter the customer name. Forcust.

  1. Choose a vendor or service provider. Buy-From (Portrait)

  2. Number 1 Select the Code button to select the vendor (Vendor).

    No. 2 lists vendors.

    Number 3 When selecting the vendor, select OK.

    *** If there are multiple items Can search from Vender Code or Name.

  1. Choose payment to pay-to (Pay photo) is to pay the buyer to the seller. Can change (Notice will be given automatically when we select the Buy-From seller.)

  2. Receive-At (Truck Image)

  3. Number 1 Select the Locate at Loc button to select Location.

    Number 2 shows location (location)

    Number 3 When the location is selected, select OK.

  1. Selecting items or placing an order.

  2. Number 1 Select the LIST window.

    No. 2 Select Product Search

    No. 3 Select the product you want.

    Number 4 Select Select

    *** To scan with Barcode can be done by clicking SCAN MODE.เมื่อเลือกสินค้าแล้ว


    Number 1 Item 1 is displayed in the form of a code.

    Number 2 Qty. Enter the number of products to order.

    Number 3 Cost of Goods

    Number 4 Inc. VAT mark is set to auto. Products include tax.

    Number 5 Disc Discounts on the overall price of the product can be entered as an integer or as a percentage.

    Number 6 Amount shows the total price of the product automatically.

    Number 7 Select the plus sign to add the item you want to Select to display the price in the LINES Total Qty window on the bottom right of the screen.


  1. Discount in the LINES Total Qty window will reduce the total price of all items in the order form in the lower left corner.

  1. COMMENTS window for writing notes in order. Select ADD / EDIT REMARKS to add comments or edit comments.

  2. Type in the desired text and select SAVE & CLOSE to save and confirm.

  1. Comments or Notes will be displayed.

  2. Select the PURCHASE ORDER window and confirm the order by choosing Change Status.

  1. Status and Document Status will change from Open to SENT FOR APPROVAL is waiting to confirm the order.

  2. Choose Change Status again to confirm the order, then select OK or Cancel order order. Choose (Reject)

  3. Status and Document Status will change from SENT FOR APPROVAL to Approved and Flow Completed will change from No to Yes. The next step is to refer to this document.

  1. Can see the bar code of the ordered item. BARCODE

  1. Display the bar code of the product and print it by selecting the PRINT button.

  2. Type the order by selecting the Print button.

  3. Choose PO List to return to the order list.

  4. Order Page

Goods Receipt

  1. Enter the Item Count. Warehouse

  1. WMS Operations

  1. Goods Receipt

  2. Go to the item counting page. (Goods Receipt)

    • Create Order is a document.
    • Edit Order: Edit document.
    • SEND TO HANDHELD is sent to data readers such as cell phones. Easy to carry
  1. Create Order To create a document

  2. Display the order page of the order. There are 2 main parts:

  3. Part 1 GR Header: Display the order details following details


    • Document No is the document number of Goods Receipt.
    • Date is the date of the document.
    • Source No is the order number.
    • Source Date is the date of purchase order.
    • Vendor information when Source No is selected automatically.
    • Location Code is a place to check goods.
    • Storage Unit is a storage warehouse.
    • Document Status is the status of the document.
    • Document No. is the reference number of the seller’s invoice (if applicable).
    • Handheld Status is the status sent to the portable data reader.

    Part 2 GR Lines: Details of the product. Refer to Purchase Order Number.


    Number 1 SCAN is a scanning product using a scanner.

    Number 2 SEARCH is the search.

    Number 3 Item Code is the product code.

    Number 4 Base UOM is the unit of the product.

    Number 5 Base Qty. Is the number of items.

    Number 6 P.O. UOM is the unit of measurement of the goods, according to the order document.

    Number 7 P.O. Qty. Is the number of items referenced by the purchase order.

    Number 8 Qty. Receiving Now is the number of goods counted.

    Number 9 Received Quantity is counted.

    Number 10 Barcode is the barcode number of the item.


    Number 1 TOTAL ORDER QTY is the number of products.

    Number 2 TOTAL RECEIVING QTY is the number of products that are counted.

    Number 3 TOTAL RECEIVED QTY is the number of goods inspected.


    Register is confirmation of the receipt.

    Print Document is a report of the receipt.

    Handheld is for sending to a data reader.

    GR List is back to the list of item counts.

  1. Go to the GR Header window to select the date of the document.

  2. Location Code.

  1. Specify shipping location.

  2. Number 1 Location (Location)

    Number 2 Select location

    Number 3 Select OK to confirm the selected location.

    The Location Code will be selected. The Storage Unit will come up automatically. WH-REC-00-00-00 REC is receiving goods to warehouse.


  1. Choose Source No. Order Document Number. This is a reference to the document number of the order in which the document was previously opened.

  2. The reference list window will appear.

    • Choose the order reference number.
    • Confirm
  1. Can check that matches. By comparison and sellers from the ordering page.

  2. Reference Number

    • Source Date is automatically generated by date of purchase. When ordering, reference the order number.
    • The seller’s name is displayed.
    • Handheld Status will change. READYFORHANDHELD is capable and sent to a portable data reader.
  1. Choose GR Lines window.

  2. GR Lines. All products are ordered. It is shown below the right corner of the GR Lines window.

  3. Receiving Now Choose Item to Counter Item Qty. Receiving Now

  4. Enter the number of products to be counted.

  5. Products that can be counted.

    • Check quantity by order (P.O. Qty.
    • Total Receiving Qty displays totals counted.
  1. Before selecting Register, you can check the inventory in Inventory All. WH-REC-00-00-00 (REC is receiving the goods into the warehouse). Moving of goods in the warehouse is carried out.

  2. Select Register to confirm product count. Once verified, it cannot be edited.

  3. The message box will be displayed confirming the goods count.

  4. Products will be moved to WH-REC-00-00-00 (REC is Receiving Goods Receipt) can be checked at Inventory All Negative Goods are calculated from goods inspected.

note:

  1. If the counter is not full. Can create documents to get added to the freeze.
  2. In Purchase Order Document You can open multiple GR receipts until you have received the goods in the order specified (PO).

Receive Movement

  1. Warehouse

  2. WMS Operations

  1. WMS Rec-Move

  2. Go to the list of pages. Automatic movement

  3. Choose Create Order to create the document.

  4. Goods Movement Inventory page.

  5. Movement

    • Number 1 Document No. is the document number of the item.
    • Number 2 Stock on Date is the moving date.
    • Number 3 Location Code is the warehouse name.
    • The number 4 crossing is minus the warehouse.
    • Number 5 Default Receive SU Code is the zone where the item is placed. Automatically selects the warehouse.
    • Number 6 Document No Date Document
    • Number 7 Item Code is the product code.
    • Number 8 UOM is the unit of measurement.
    • Number 9 Move From is moving from zone to zone.
    • Number 10 Receive At is moving into the zone.
    • Number 11 Quantity is the number of items to move.
    • 10 Ready To Move is the moving status.

    • GET LINES is pulling goods in the warehouse and zone.
    • DELETE LINE is to delete items individually.
    • DELETE ALL is delete all products.
    • MOVE is a moving confirmation.
    • BACK TO LIST is back to the list.
  1. Choose Location Code to select the storage location.

  1. Default Receive SU Code Will come up automatically when we select the warehouse.

  2. Select the GET LINES button to retrieve the item. All items in the warehouse will be moved.

  3. The message box will appear that select the item from the warehouse selection.

  1. Detailed product screen after GET LINES.

  2. Before moving goods (MOVE) can check that Inventory All products are located. WH-REC-00-00-00

  3. Perform a button selection. MOVE

  4. Enter the text box to confirm again.

  5. Goods Moved into Warehouse

  6. After confirming the movement of goods (MOVE)

Purchase Invoice

  1. Financial Management

  2. AP

  3. Purchase Invoice

  4. Items page Purchase Invoice

  5. Select the button. Create Invoice

  6. Display the receipt screen.

  7. In the General section is the document header.

    • Document No is the document number.
    • Document Date is the date of the document.
    • Flow Status is the status of the document.
    • Status is the status of the document.
    • Flow Completed is the status of the document.
  1. Choose Document Date to select the date.

  2. The Pay-To section is the billing section with the seller.

    • Billing Details
    • AMOUNT INC. VAT. This document is subject to VAT.
  1. Select Code to select the vendor.

  2. Select the desired vendor.

  3. When the seller is selected. Seller details are displayed.

  4. Posting is a part of the account.

    • Vend Group is a Vendor Group. Vendor groups are automatically selected when selecting a vendor in the Pay-To section.
    • VAT Group is a group of taxes that will be automatically generated when the seller selects Pay-To.
    • Invoice No. The invoice number from the seller (if any).
    • From Order is the order document number. Refer to the order number with the seller.
    • DISC is a discounted part of a billing document. You can enter the full amount, such as 5000, or enter a percentage discount, such as 10%
  1. Choose from Order to reference the order number.

  2. The window will appear. The order number is the order number.

    • Choose Order Number (Purchase Oder)
    • Select OK to confirm.
  1. Number of documents referenced by the Purchase Order number from the invoice.

  2. Purchase Order

  1. When selecting a reference number from a purchase order number the item will be displayed.

  2. The pages of the Purchase Invoice

  3. Show tax amount.

  1. Print the billing statement by selecting the PRINT button.

  2. Choose the POST button to access the account.

  3. Details Verify that the account is accurate.

    • Check the account system is correct?
    • Verify that BALANCE = 0 (if not = 0 set the wrong account).
    • Verify successfully. Select the POST button to confirm your account login. Once verified, this bill cannot be edited.
  1. Display the message box. Account Login Confirmation

  2. When referring to multiple products Order Number can be selected from the Order From list to clear the selected item line.

  3. When the line is cleared, select the button.

  4. Display the order number, check number And order items.

  5. Choose Item and choose ADD. The item is displayed on the billing document page.

Note: When choosing a GET PO LINES method, discounts can not be made.

  1. Create 3 Purchase Order documents and 3 Purchase Invoice documents to create the conditions. Reducing debt, reducing debt, price, and increasing debt.

    • Document PO: PO170400012 and obtain Purchase Invoice No. PI170400010 dated 15/04/2017.
    • Document PO: PO170400013 and obtain Purchase Invoice No. PI170400011 dated 10/04/2017.
    • Document PO: PO170400014 and obtain Purchase Invoice No. PI170400012 dated 18/04/2017.

Posted Purchase Invoice)

  1. Financial Management

  2. AP

  3. Posted Purchase Invoice

  4. History page of each billing slip.

  1. Choose Billing Number. Purchase Invoice or Vendor required by search. Then double click

  2. Or select the item and then select the EDIT INVOICE button to access the Billing History page.

  3. The Billing Transaction History page displays the same details as the billing page before selecting POST.

  4. Billing History Button

    • PRINT is a billing statement.
    • CHAGE DET. Is CHANGE DETAIL. This will modify the name of the company. Seller’s address
    • CREATE RETURN: Create Return Order.
    • CREATE CREDIT MEMO (VALUE) is the creation of debt relief documents. Because the seller may charge more than the price of goods or some items have changed.
    • CRETE DEBIT NOTE is a document to add debt. The seller may charge a wrong price or some items have changed.
    • BACK TO LIST is back to the list of billing history.
  1. To change the name or address of the vendor, select the CHANGE DET button.

  1. Display the window to change.

    • CHANGE NAME is the change of vendor name.
    • CHANGE ADDRESS is to change the name of the address.
    • NAME is the name of the seller.
    • ADDRESS is the name of the address.
    • CITY is a city or province.
    • ZIP code is ZIP CODE.
    • REASON is the reason for the change.
    • SAVE is the confirmation and save changes.

Purchase Return

Return of Goods (Purchase Return)

Normally, if Vendor does not have multiple Invoice documents, it will follow the normal module. Modules: Financial Management> AP> Posted Purchase Invoice to create a Return Order. When entering this module, select the invoice number to reduce the amount of debt.

  1. Modules : Financial Management > AP > Posted Purchase Invoice

  2. Billing History page. (Posted Purchase Invoice)

  3. Create Order Document: Item Purchase Invoice (Purchase Invoice)

  1. Select the desired order number or vendor and then select the EDIT INVOICE button to access the document.

  1. Billing Sheet History

  2. Select the CREATE RETURN button to create a return order.

  1. A confirmation message box will appear. Create a return order document.

  1. Display the message box that the document has been created. Then inform the document number.

  2. The message box shows that the return order document has been created.

  1. Go to Purchase> Orders> Purchase Return module.

  2. The return order number generated from the creation of the document is entered into the Ported Purchase Invoice.

  3. Display the document number of the return order.

  4. Display reference number from order slip. (Purchase Invoice)

  5. Double-click or select an item. Then select the EDIT ORDER button to go to the page.

  1. Document of Return Order

  2. Document header It consists of

  • No. 1 Document No. is the document number of the return order.
  • Number 2 Document Date is the date of the document. Can return date by date of purchase (Back Date)
  1. Change the document date as desired.

  1. Choose the date of the document.

  2. Show status will change based on document verification.

Number 1 Status is the status of document confirmation.

Number 2 Flow Completed.

Number 3 Our Purchaser is the name of the document maker.

  1. Part of the expected date of submission.

Number 1 Shipment Date is the expected return date.

Number 2 Invoice No is a reference to the number of the billing order. In case of creating a document without passing Posted Purchase Invoice

  1. To enter the expected date of delivery. Select a table shape in Shipment Date.

  2. Choose a date.

  3. The Buy-From section shows the vendor details automatically. Include reference number, billing document, order. Posted in Posted in Purchase Invoice

  1. The Pay-to (receipt image) section displays the vendor details automatically as well.

  2. Receive-At section shows the details of the warehouse.

No. 1 Ship From is the location of the warehouse.

No. 2 For Customer is to order. The customer will return to the product may be in case of problems. Then we make a return to the seller (Vendor) again.

  1. Select the square button in the Ship From to select a warehouse location. (Required)

  2. Choose a storage location. To return

No. 1 SEARCH is a place search.

Number 2 is the warehouse selection.

Number 3 OK is confirmation selection.

  1. Details of the warehouse will be displayed.

  2. The Item Details section will detail the items to return.

  • Item Code is the code.
  • UOM is the measurement unit of a product such as PIECE, Dozen, or Ball.
  • Unit cost is the cost of goods.
  • Quantity is the number of items to return.
  • Shipped is Quantity Shipped.
  • Amount is the total price of the product.
  • Amount Ex. VAT is Amount Exclude VAT.
  • Invoiced is Quantity Invoice.
  • Total Order is the total number of items to return.
  1. Comments section

This is a comment or reason for the item to return.

  1. The buttons on the return order.

  • ADD is to modify the number of items to return.
  • Delete Item is delete item.
  • Change Status is to confirm and change the status of the document.
  • Remarks is to write a comment or reason for the return.
  • Print is the report of the return document.
  • PR LIST is back to the list of each item.
  1. Select the Add button to change and modify the number of items to return.

  1. Display the change and edit number page.

  2. Select an item and double-click it.

  3. Change the number of items you want to return.

  1. Change the number of items to return.

  2. Select the plus button. To confirm the change

  3. Number of products and prices include product change.

  1. Choose Back to return to the document.

  2. Discounts can be changed. But usually the return. No discount.

  3. Document status before change

  4. Check To change status, select Change Status.

  5. The status of the document after clicking the Change Status from Open button is SENT FOR APPROVAL is to wait for the approval of the return from the approver.

  1. Stand by status by selecting the Change Status button again.

  1. The window will choose to approve.

Number 1 Approve to confirm the document. If the Reject option is to reject or cancel this document.

Number 2 OK to confirm the change of document status.

  1. After the document is approved. Document Status changed from SENT FOR APPROVAL changed to Approved and Flow Completed from No changed to Yes is the process after the completion of the return order document. Once confirmed, the approval cannot be changed or modified.

  2. Pages after confirming approval

Return shipping documents (Purchase Return Pick)

  • Select Warehouse.

  • Select WMS Operations

  • Select Return Pick (PO)

  • List of Return Pick

  • Create a new document, select CREATE ORDER.

  • Return Pick (PO)

  • There are two main parts, the first is Pick Return Header.

  • Document No is the Pick Return document number.
  • Date is the date that the document can be pasted according to the order date.
  • Location Code is a warehouse location. (Required) and Storage Unit. The warehouse name is automatically displayed when Location Code is selected.
  • Source Type is the type of document. PURCHASE RETURN
  • Source No. is the reference number of the return order.
  • Status is the status of the document.
  • Remarks (To Print) is for writing the reason or idea of returning a goods by return order.
  • Seller Details When choosing to reference the number of the return (Source No) will automatically.
  • Change the Date to select a table image.

  • Select a date.

  • Select the inner cone shape. To select a warehouse location.

  • Select Warehouse

  • SEARCH is the search for a warehouse location.
  • Select Location
  • Confirm warehouse selection.
  • Location Code displays the name of the warehouse with the Storage Unit Code displayed automatically. WH-SHP-00-00-00 (SHP is Shipping )

  • Select the inner cone in Source No to select the reference number.

  • Displays the reference number for the return order document.

  • Order number can be retrieved.
  • Select the order number of the return order.
  • Select OK to confirm.
  • Source No. is referenced by the order number of the return order.

From Purchase Return


From Purchase Return Pick


  • Vendor details will be displayed automatically.

  • Enter the reason or comments of this document in Remarks (To Print).

  • First, select the Pick Return Lines to confirm the number of returned items. Can check inventory in Inventory All

  • Select a Pick Return Lines

Meaning of the column

  • Item Code is the code.
  • Order Qty. Is the number of items referenced by the Purchase Return Number.
  • Base UOM is the unit of measurement.
  • R. UOM is a unit of measurement referencing a Purchase Return Number.
  • R. Qty. Is the number of products referenced by the Purchase Return Number.
  • Shipping Qty. Is the number of items to return.
  • Shipped Qty. Is the number of shipments.
  • Document buttons

Pick Stock is the count of the return order.

Print is a report of internal documents.

Print Shipment is a report to send the seller (Vendor)

Post Ship is the confirmation of the return of goods by the number on the return order.

BACK is back to the list.

  • Choose the item to return the item to the return order.

  • Choose Pick Stock.

  • Will display the product details and enter the number of items to return.

  • Item Code is the code of the selected item.
  • Qty-to-Pick is the number of items to return.
  • Qty Picked is the item returned when displayed.
  • Source is the number of the Return document.
  • Storage Unit is a storage warehouse.
  • Lot No. is the warehouse number.
  • Base UOM is the unit of measurement.
  • Available Stock is the number of items available in the warehouse.
  • Qty to Pick Enter the number of items to return.
  • Action is Move to Ship Zone. After the number of products.
  • Enter the number of items to return in the Qty to Pick field, based on the number of items to return. (Qty-to-Pick)

  • Specify number of products.
  • When specifying the item number, select the Move to Ship Zone button to confirm.
  • Cannot enter the amount of goods over the order. Will display a message box

  • Once confirmed (Move to Ship Zone).
  • Qty-to-Pick of the number of items to send to 0 (from the original 100 PIECE)
  • Available Stock from warehouse will be cut to the specified amount (Qty to Pick) from the stock in the warehouse with 1270 PIECE.
  • Press the screen to enter the product list. Make all items (Item)
  • The item will be added as specified. In the list

  • Items in the Inventory All Module will be moved from WH-00-00-00-00 to WH-SHP-00-00-00-00 (SHP is Shipping) is leaving the warehouse.

  • Select the Post Ship button after reviewing the document. To confirm the document.

  • After confirmation Show the box that the operation has been completed.

  • Will be noted in Inventory All Inventory WH-SH-00-00-00. Lost after Post Ship

  • When Source is selected, the date cannot be changed.
  • In a Purchase Return document, you can make a return order by return order. Multiple Documents (Purchase Return Pick)

Purchase Credit Debit Memo N Credit Note

Purchase Credit Note

  1. Select Financial Management.

  2. Select AP

  3. Select Purchase Credit Note.

  1. The page for the number of credit memos. Select CREATE INVOICE to create the document

.

  1. Document of Credit Note

  2. The General section shows the details of the document.

  1. Document No is the document number of the credit memo.
  2. Document Date is the date the document can be dated.
  3. Flow Status is a document status process.
  4. Status is the Document Status of the document.
  5. Flow Completed is the process of document completion or not completed.
  1. Change the date, date, table shape.

  2. Choose a date.

  3. Pay – To show details of the seller (Vendor)

  4. เลือกปุ่มหมายเลขสี่เหลี่ยม เพื่อเลือกผู้ขาย (Vendor)

  5. Select the vendor

  6. Select a vendor.
  7. Select a vendor.
  8. Select OK to confirm.
  1. Seller details will be displayed at Pay-To.

  2. Posting section is about the account.

  3. No.1 Vend Group is a Vendor Group. Automatically displays when the seller selects Pay-To.

    No. 2 VAT Group is a group of taxes, usually Domestic, which is automatically displayed when the seller selects Pay-To.

    No. 3 Invoice No. is the reference number of the billing statement.

  1. List of Products

  2. No. 1 Line 1 is the line of the product.

    No. 2 Code 2 is the code.

    No. 3 Description is a description of the product.

    No. 4 Base Qty. Is the unit of measurement?

    No. 5 Qty. Is the number of products.

    No. 6 Direst Cost is the cost of goods.

    No. 7 Cost Inc. VAT is Cost Including VAT.

    No. 8 Amount Inc. VAT is Amount Including VAT.

    No. 9 Amount is the total price excluding tax.

    No. 10 Line Discount Amount is a product discount.

    No. 11 VAT Amount is the tax of the goods.

  1. The buttons in the credit Note document.

  2. GET PR LINES is a selection of products and reference numbers from the Purchase Return and Purchase Return Pick.

    DELETE LINE is to delete the line item.

    CHANGE STATUS is a document change.

    PRINT is print report.

    POST is the confirmation of documents through the account (Posting)

    BACK TO LIST is back to the list.

  1. Select the GET PR LINES button to select the product from the reference number, return order, and return order.

  1. . Display the return item list page.

  2. Name of each column.

  3. Document No. is the purchase order number.
  4. Pick No is the Shipping Return Number (Purchase ReturnPick).
  5. Pick Date is the return date.
  6. Item Code is the code of the product.
  7. Description is a description of the product.
  8. UOM is the unit of measurement.
  9. Is the number of returned items.
  10. Cost is the cost of goods.
  11. Location is the location of the warehouse.
  12. Search

  13. Choose Item

  14. Select the ADD button to confirm product selection.

  1. Choose Close Window. The top right corner of the window to return to the page.

  2. The item is listed on the page.

  3. Amount Inc. VAT will be included in TOTAL AMT.

  1. Select the PRINT button to print the report.

  2. Select the POST button to confirm your account login.

  3. Will display the page again. Check that the accounting settings are correct.

  4. BALANCE must be equal to 0 if not equal to 0 is set to wrong account. Once checked, select the POST button to confirm the credit memo document to the account. Once verified, the document cannot be edited.

  5. Display the message box that the credit memo has entered into the account. (Posting)

  6. Credit Memo (Purchase Credit Memo)

    The buyer’s document is issued to the seller to inform that the buyer has discounted the goods from the seller. Or send it does not meet the purchase order. The price may be higher than the seller may reduce the price for the buyer. In case the buyer purchases the goods in cash, the seller will send the cash back. But if the buyer Buy Credits Sellers will reduce the debt to buyers. And the buyer will issue a credit memo or receipt to the seller as proof of debt reduction and the creation of the Purchase Credit Memo (Purchase Credit Memo) must be made in the Posted Invoice Purchase Module.

  1. Select Posted Invoice Purchase

  2. Select Search in the search box.

  1. Choose Vendor history, then double-click.

  2. Or select the item and select EDIT INVOICE.

  3. List screen. Posted Purchase Invoice

  4. Find out the billing document. Below the screen, select the Create Credit Memo (VALUE) button.

  5. Show the message that you want to create the document. To select OK

  6. When OK is selected to create the document. Will display a message box. Credit Memo Number (Credit Memo)


  1. Select Financial Management.

  2. Choose AR

  3. Choose Purchase credit Memo

  4. It shows the documents created from the Posted Invoice Purchase Module.

  5. Select the item and choose the EDIT INVOICE button.

  6. Display the Credit Memo page (Purchase Credit Memo)

  7. General Document Headings

  8. Document No is the document number.
  9. Document Date is the document date.
  10. Process Flow is the process of document status.
  11. The Pay-To header displays the seller’s details (Vendor).

  12. Posting header is the section through the seller’s account.

  13. No. 1 Ven. Group is Vendor Group Seller’s Account Group *** Required

    No. 2 VAT Group is a group of taxes.

    No. 3 Invoice No. is the reference number for the purchase order document.

    No. 4 Remarks are Reason and Comments *** required

  1. The columns in the document on the left.

  2. Code is the account code.
  3. Description of the product.
  4. Base Qty. Is Base Quantity of ordered goods.
  5. Base Unit Cost is the original price per piece.
  6. Base Amount is the original price.
  7. Base Amount Inc. VAT is Amount Including VAT.
  8. The columns in the document on the right.

    1. New Direct Cost is the price per piece that changes.
    2. Direct Cost is the discounted price of a piece of goods, such as: Price per piece 120 Baht Discount per item to 100 Baht Direct cost is 20 baht
    3. Amount Inc. VAT is the discounted price of all items including VAT.
    4. Amount is the discounted price of all products excluding taxes.
    5. VAT Amount is the tax credit of the goods.
  9. The different buttons in the credit memo document (Purchase Credit Memo)

  10. DELETE LINE is a delete item.

    PRINT is the credit report.

    POST is verified through the account.

    BACK TO LIST is back to the list of credit memos. (Purchase Credit Memo)

  1. Add the vendor group (Ven. Group) to the Posting section of the document by selecting the rectangle button.

  1. Display the item screen. Select the desired vendor group.

  2. Remarks print the reason for the document, which requires a reason.

  3. After identifying the reason Select the inner rectangle button to confirm.

  4. After adding the information in the Posting section.

  5. In the product list

  6. Select items to reduce the price. Double click on the item.

  7. The product details screen will be displayed to adjust the price.

  8. ITEM CODE is the code selected to improve the price.
  9. Unit Cost is inclusive of VAT Unit Cost. Original price includes tax.
  10. Quantity is the product number of the item.
  11. New Unit Cost is the new price to change.
  12. New Discount is Discount
  13. Amount is the price of the item after the new price (quantity x new price).
  14. SAVE is a confirmation of the change log.
  15. CANCEL is unchanged.
  1. Change the price in the New Unit Cost box and press the Enter key on the keyboard.

  1. The new price will be calculated on the Amount.

  1. When you change the discount in the New Discount box, press the Enter key on the keyboard.

  2. When changing the price in the New Unit Cost more than the original price, such as the original price of goods 1175. To change the price of new products to 1185 cannot be changed. The price of new products over the original price.

  3. When the SAVE button is pressed for confirmation, the system will announce that the new price cannot be higher than the original price.

  4. When you change the price, select SAVE button to confirm.

  5. Previously selected items to change the price of new products. The column on the right-hand side will be zero.

  6. After selecting SAVE button, confirm.

  1. The right column will change. The right column will change.

  2. Total Price Made Changed or Reduced Will display the lower right corner of the screen.

  1. Select the PRINT button to print the report.

  2. Select the POST button to access the account.

  3. Display the details screen before confirming the account.

  4. Check the account system is correct?
  5. Verify that BALANCE = 0 (if not = 0 set the wrong account).
  6. Verify successfully. Select the POST button to confirm your account login. Once verified, this bill cannot be edited.
  7. Purchase Debit Memo

    The value of goods or services increased.

  1. Select Posted Invoice Purchase

  2. Select Search in the search box.

  3. Choose Vendor history, then double-click.

  1. Or select the item and then select the EDIT INVOICE button.
  2. List screen. Posted Purchase Invoice

  3. Find out the billing document. Below the screen, select the Create Debit Memo button.

  4. Show the message that you want to create the document. To select OK

  1. When OK is selected to create the document. Will display a message box. Debt document number (Purchase Credit Memo)

  1. Select Financial Management.

  1. Choose AR

  2. Choose Purchase. Debit Memo.

  3. It shows the documents created from the Posted Invoice Purchase Module.

  4. Select the item and then select the EDIT DEBIT MEMO button.

  1. Display Purchase Order page (Purchase Debit Memo)

  2. General Document Headings

  3. Document No is the document number.
  4. Document Date is the document date.
  5. Process Flow is the process of document status.
  1. The Pay-To header displays the seller’s details (Vendor).

  2. Posting header is the section through the seller’s account.

    • Ven. Group is the Vendor Group. *** required
    • VAT Group is a group of taxes.
    • Invoice No. is the reference number for the purchase order document.
    • Remarks are the reasons and opinions. *** required
  1. The columns in the document on the left.

    • Code is the account code.
    • Description of the product.
    • Base Qty. Is Base Quantity of ordered goods.
    • Base Unit Cost is the original price per piece.
    • Base Amount is the original price.
    • Base Amount Inc. VAT is Amount Including VAT.
  1. The columns in the document on the right.

    • New Direct Cost is the price per piece that changes.
    • Direct Cost is the discounted price of a piece of goods, such as: Price per piece 120 Baht Price per piece to 150-baht Direct cost is 30 baht
    • Amount Inc. VAT is the discounted price of all items including VAT.
    • Amount is the discounted price of all products excluding taxes.
    • VAT Amount is the tax credit of the goods.
  1. The different buttons in the Credit Memo document.

  2. DELETE LINE is a delete item.

    PRINT is the credit report.

    POST is verified through the account.

    BACK TO LIST is back to the list of Purchase Debit Memo.

  1. Add the Vendor Group (Ven. Group) to the Posting section of the document by selecting the rectangle button.

  2. Display the vendor group list screen. Select the desired vendor group.

  3. Remarks, Reason for Documentation Need to identify

  1. After the reason Select the inner rectangle button to confirm.

  2. After adding the information in the Posting section

  3. In the product list.

  4. Choose items to reduce the price. Double click on the item.

  5. The product details screen will be displayed. To modify the price

  6. ITEM CODE is the code selected to improve the price.

    Unit cost is included VAT Unit Cost Original price includes tax

    Inv. Quantity is the product number of the item.

    New Unit Cost is the new price to change.

    Amount is the total price of the product after the new price (piece x new price)

    SAVE is the change confirmation.

    CANCEL is unchanged.

  1. Change the price in the New Unit Cost box and press the Enter key on the keyboard.

  1. The new price will be calculated on the Amount.

  2. When changing the price in the New Unit Cost less than the original price, such as the original price 1175. To change the price of new products to 1165 will not change. Because the new price is less than the original price.

  3. When the SAVE button is selected for confirmation, the system will announce that the new price cannot be higher than the original price.

  4. When you change the price, select SAVE button to confirm.

  5. Previously selected items to change the price of new products. The column on the right-hand side will be zero.


  6. After selecting SAVE button, confirm.

  1. The right column will change.

  2. Price included, changed or reduced. Will display the lower right corner of the screen.

  3. Select the PRINT button to print the report.

  1. Choose the POST button to access the account.

  1. Displays the details screen before confirming the account transfer.

    • Check the account system is correct?
    • Verify that BALANCE = 0 (if not = 0 set the wrong account).
    • Verify successfully. Select the POST button to confirm your account login. Once verified, this bill cannot be edited.
  1. Show the box that the account has been posted.

Sales Process

  1. Go to Sales.

  1. Click on Orders

  1. Select the Sales Order

  1. Can view the Sales Order List

  1. Select Create Order to create a Sales Order.

  1. The page shows sales order.

  2. Note 1 :
    • SO# – Order Number
    • Amount – Total Sales Amount of the particular customer
    • Status – will be categorized as OPEN, SENT FOR APPROVAL, AND APPROVED
    • Date – Date of the document
  3. Note 2 :
    • Customer – Complete details of the customer
    • Products – Used to select items to sale
    • Shipping – Need to select the location of the warehouse from where to where the items has to be shipped.
    • Logistics – It’s a Map, which gives to which the goods has to shipped.
    • Change Status – Approval of the document by hierarchy of sales dept, which is classified into OPEN, SENT FOR APPROVAL, AND APPROVED
    • Make PO document – This is to create Purchase Order for Vendor, if the same items has to be purchased.
    • SO LIST – It’s list of Sales Orders are created.
  1. CUSTOMER- This is the First page of the SO creation & the document number is generated automatically.

  1. Doc. Date – Displayed as & when it is created.

  1. SELL To – Click on the rectangular cone to select customers form the pop-up box & BILL- TO will be generated automatically.


  1. Salesperson – Employees of the company who are in sales dept.

  1. Currency Code – Currency Exchange Rate. You can choose any currency. The standard (default) currency is “Rupee (INR)

  1. Dashboard is shown in the chart colored figures to summarize the information that the user can view the data as a whole in an instant

    • Outstanding -Outstanding debts of customers till date.
    • Credit Limit – Threshold amount that can be spent to sales (Max. amount to be spent on sales)
    • Ongoing Orders document is opened. It has not been brought from Stock or Warehouse
    • Invoices – Total number of Invoices are raised to customer
    • Credit Notes /Credit memos – Total number Credit Notes are issued to customer
  1. REFRESH – Click on this to view pie chart of the total products sold to the particular Customer.

  1. Click on the rectangle table button to view the Total Items sold to customer with its quantity & price.

  1. When all fields are filled then, we can view the page like below:

  1. Go to PRODUCTS button and click on it.
  2. Products page displays the items to be selected to sell a customer, which is their on the left hand side of the page & scroll down the items on scroll bar to view more items.
  3. Total receivable amount , Discounted amount, GST amounts bifurcation & Total amount receivable after GST can be checked on the bottom of the page.

  1. Can also search the items in CODE search box by giving code of the items
  2.  (DESCP: can be searched by Description also).

  1. Double-click the item you want to sell. After double-clicking the desired product sales will be added to the list.

  1. To change the price of the product / discounts / Quantity on merchandise selection. Double clicking on an item selected.

  1. To Change Amount

  1. After changes of product details

  1. Click the shirt icon to change the view as GRID.

  1. Click the shirt icon again to change the view as LIST.

  1. Can also find items by description.

  1. Below field helps in giving discount to customer as
    • Type the amount to be discounted from the total amount as Rs1000 or so.
    • Or

    • Can also type as, how much percentage of discounts need to be applied as 10% or so.
    • Or

    • Can also give discount like Rs1000 + extra 10%.
    • * To restore the discounted price, enter “0” & click reset button.


  1. View of the product after all changes are done.

  1. SHIPPING – Means from which Warehouse the goods has to be picked.

  1. SHIP- Will be selected automatically from the SELL-TO CUSTOMER

  1. Sugg. Location – Suggest a Warehouse location from where the goods have to be picked.

  1. Select a warehouse from the pop up box from which WH goods have to be picked.

  1. Purchase Order – Can raise Purchase Order from the Sales Order page for the same Sold Product.

  1. Logistics – Helps to locate the source and destination of the shipment. According to the https://www.google.co.th/maps/

  1. CHANGE STATUS – User can view & update the status for further approval level.

  1. The final authorized person will Approve/Reject the Sales Order.

  1. Upon confirmation of the order, the document status will change from SENT FOR APPROVAL to APPROVED.

  1. MAKE PO -Used for creating a purchase order. If there is no sufficient stock in warehouse user can create purchase order directly from here by choosing vendor from pop up box.

  1. A dialogue box will pop up to display the PO number for confirmation.

  1. After pressing the OK button the PO number will be reflected.

  1. User can go to Purchase Order to view & edit the order.

  1. The Purchase Oder has already been created in PO List. User can identify by using the PO number

  1. User can view & track the status of the Sales Order.

    Deliver order (PICK)

  1. Go To Warehouse.

  1. WMS Operation

  1. Pick

  1. Pick List- Items to be delivered.

  1. Select Create Order

  1. There will be 3 steps
    • Pick Document Number
    • By clicking pick lines user can view the total quantity to be shipped for the particular location which has been selected.
    • Buttons to select for further actions.

  1. Select Location code, from which WH the items has to be picked.

  1. Source No- Option to select sales order number.

  1. Customer details appear automatically after selecting Source No. (reference customers from product sales: Sales Order).

  1. In the Pick Line, items will be displayed automatically after user selects the Source No. Selected list of items will be shipped to the respective customers as per the Sales Order Documents.

  1. Pick Suggestion – Items from same code which are stored in different locations can be viewed here.

  1. Pick Adhoc button is used to enter the shipping quantity for the shipping.

  1. Enter the quantity requested from the sales order document & Then click on Move to Ship Zone.

  1. Can view & enter required quantity of goods to be picked by the available stock in WH.

  1. User can view the shipping quantity here.

  1. Choose Print option to print the delivery (Pick Print out).

  1. Choose Post Ship to confirm the transaction documents.

  1. A dialogue box will appear that the transaction has been completed.

  1. User can always check the stock details in Warehouse> WMS Operation> Inventory All.

  1. User can view the real-time data after making the sales & can see remaining stock in WH.

    Sales Invoice

  1. To do Sales Invoice go to Financial Management> Choose AR> Select the Sales Invoice.

  1. User can see complete Sale Invoice List here.

  1. Next if user want to CREATE INVOICE. Click on here.

  1. The Initial step to raise invoice

  1. Documentation number will be generated automatically as soon as user clicks on the create invoice button.

  1. For Bill-To header – Select Code of the Customer by clicking this triangle button.

  1. Select Customers from pop up box.

  1. Posting – a header portion of the account. User has to choose Customer group whether customer is from within the state/country/abroad & Taxes will be calculating accordingly .


    • Due Date is the date of customer credit time.
    • Doc. No. – No. that invoice from the vendor (if any)
    • From Order – User can select SO number to be invoiced
    • / GP. Discount – is part of the billing documents. User can enter the full number, such as 5000, or a percentage, such as 10%
  1. Sales Order number list can be selected from here.

  1. Sales Order number will be selected from the pop-up box.

  1. After selecting the Sales Order number, the Sales Order items will be displayed below.

  1. Select the PRINT button to print the report.

  1. Print of the invoice (Sales Invoice).

  1. Select the POST button to access the account.

  1. The window displays Journal entries of the account(credit and debit).
    • Check the Journal entries
    • Check the BALANCE = 0
    • Once verified with the above 2 steps, click on the post button

  1. The notification that Confirm Sales Invoice has been posted.

  1. If user has selected wrong SO# then, it can be rectified by clicking on the red cross button to delete and to recreate the order before clicking on the post button.

  1. Choose GET LINES – Another option to select the SO lines to invoice, if user wants to post multiple SO at a time

  1. User can select the different SO numbers from the pop up box by clicking on “ADD” button & click on post button.

  1. Sample items from multiple sales order document.


  2. Note: When choosing GET LINES method user will not be able to do discount on invoice

    Posted Sales Invoice

  1. Select Financial Management> Choose AR> Select Posted Sales Invoice.

  1. Posted Sales Invoice List

  1. Select the particular SO Number & double-click on it.

  1. Or Select OPEN DOCUMENT button to EDIT INVOICE to enter billing history.

  1. Profile of the billings – Gives details of the SO number selected for Billing POST.

  1. Buttons of records of invoices
    • PRINT report – Prints invoice
    • CHAGE DET. – CHANGE DETAIL is an amendment of the company name & Address of the buyer (customer)
    • CREATE RETURN document is returned(Purchase Return)
    • CREATE CREDIT MEMO – document used to reduce debt. The seller may be more than the price of some products or changes
    • CRETE DEBIT NOTE document is added to its debt. The vendor may charge the wrong goods or certain items have changed
    • BACK TO LIST – Back to the list of billing records.

  1. To change the name or address of the buyer (customer) button CHANGE DET. (Details).

  1. Display Window to change
    • CHANGE NAME – Rename of buyers (customers)
    • CHANGE ADDRESS is choice to change name & address
    • NAME – the name of the buyer (customer)
    • ADDRESS – Complete address of the company

Store N POS Creation

  1. Select Administrator> Select Application Setting> Select STORE AND POS.

  1. Access the module page to display a list of STORE, if created.

  1. Select the Create Store button to create a Consignment Store

  1. Store Create the store code, then select Validate to confirm the store creation.

  1. Find the Store code that was created to perform the Store settings.

  1. In the Name field, enter the store name – To know the store name, as the User may not recognize the Code of the store.

  1. Select the SAVE button to save the configuration confirmation.

  1. Select the POSTING SETUP window to set and enter the created Store information.

  1. VAT Bus. Group to put the tax group in the country Or international *** need to enter

  1. Price Group determines the special price for the store. It is optional.

  1. Default Customer Defines Customer for Store *** must enter the Store.

  1. Default Location Define Location or Warehouse for Store *** need to enter

  1. Default Storage Unit defines Storage Unit or Store Location or Warehouse for Store. *** Required.

  1. Default In-transit is defined for goods in transit. (There will be only Location setting during transit.)

  1. Store Tick the check mark so that this Store is for consignment.

  1. Select the SAVE button to save the configuration confirmation.

  1. The Operations window or tab is the setting of the shop.
    • Open From and Open Unto is the operating time of the store.
    • Return Tender is the return type. If you need to type. “RCASH” only
    • Change Tender is a type of collection and pull money out of the drawer. If you need to type. “CASH” only
    • Return Before is the return period. Set the unit as day
    • Manager on Return and Manager on Cancel is that if tick means that the manager or manager can only do Return and Cancel.

  1. Window or tab section Communications Will enter the address details. Contact number for Store

Item Journal

ImprovedInventory (Stock Adjustment)

Stock adjustmentis to adapt in warehouses directly where, user has Failed to document an order (Purchase Order), document count product (Goods Receipt), shipments between warehousing (Transfer) etc.

  1. Select Warehouse> Select WMS Operations> Select Item Journal

  1. List of Item Journal

  1. Select CREATE BATCH create

  1. The Create Batch page will open

  1. In document header on the left side shows the document number, user name where user will select the specific storage & location.

  1. Click on the box & select the Location of the Warehouse.

  1. Storage is a place where the items needs to stored in the warehouse.

  1. After selecting storage Location and Unit.

  1. The document header midway user has to select the code, either from the list or from scanning the items.

  1. Click on LIST to select a product.

  1. Items will show up in the box after selecting CODE
  • UOM can be changes as per requirement but it should be selected as presented in the Item master
  • Unit Cost of product sales price.

  1. The header of the document will adjust its
  • POSITIVE product – positive increase. (Adjustable in its warehouse)
  • NEGATIVE – removes products by increasing. (Adjustment of inventories in warehouses)
  • Quantity is to recall the product to be adjusted from the button up or down, then press the Enter key on your keyboard or click the mouse on the page of any later SAVE.

  1. Enter the quantity you want to increase or decrease the press SAVE

  1. Item will be added to the below table after hitting on the save button

  1. Right Item (Pencil green) for items such as edit, add or remove items.

  1. Right Item (A red X) for removing items


*** NOTE. The difference between the increase in the product (POSITIVE) and the diluted product (NEGATIVE) in Column:

Can check the amounts with :

  • POSITIVE integer –

  • NEGATIVE integer. (Minus the front)-

  1. Hit on POST button to confirm the adjustment in stock.

  1. Displays a message box to confirm that it cannot be reversed & the Data is updated in warehouse

  1. Shows in account – the improvement in stock. Then press the “POST” to confirm the improvement in warehouses.

  1. Display a message box that improve warehouse goods already

  1. Enter the Module to check the stock: Warehouse> Select WMS Operations>Inventory All

  • items before the adjustment

  • Adjusted Product

Improvements in warehouses By importing files (Stock Adjustment by Import)

This is not a product-by-product and enter the number. This method is suitable for multiple product enhancements such as more than 30 items (Items)

  1. Open Template Excel files, to input data used to import warehouse. Enter and complete by column
  • Colum A – item Code need to be entered here
  • Column B – if Cost (selling price) is not zero,
  • Column C – if it has no cargo columns Barcode. Can be empty (without filling)
  • Column D – Location refers to warehouse goods. (Warehouse building in the system) such as FX, WH, or MW
  • Column F – Date format is YYYY-MM-DD, e.g. 2017-08-11 (the current date to Import)

  1. If the template is in wrong date format. You can right-click the column headings: Date, choose Format Cells ….

  1. Select Custom After printing the form yyyy-mm-dd and press OK to confirm.

  1. Remove the header of the document before saving

  1. (SAVE),and format the information to be pre-recorded file

  1. Recorded will be saved as a file, select CSV (Comma delimited) & click on SAVE button.

  1. Editing Via Notepad:-
  1. Right-click on the file that is saved Select the file via Notepad (recommend using Notepad ++) to determine whether the records are available or not. If you press Delete The text cursor is after the last line. (If the line is busy, cannot Import file)

  2. Will find that the cursor is in one line to be deleted. The text cursor is behind the last line and the last (Notepad will be difficult to notice)

  1. The text cursor is behind the last line and the last

  1. SAVE-to save the changes.

OR

  1. Editing Via Notepad++ :-
    1. Open the file by right-clicking Through the program, open Notepad ++ (Notepad plus plus)

    2. Displays the line number and cursor clearer than Notepad to remove the text cursor after the last and the last line.

  1. The text cursor is final and the final letter of the notepad. And press the record button to save.

  1. Importing into RHBUS BACK office:- On the back RHBUS BACK OFFICE document normally. Make sure the details match the files created or
  • USER ID
  • Document Date
  • Location and Storage
  • Enter Adjustment Qty. A POSITIVE (adjusting its speed) or NEGATIVE (Adjustment items)

  1. Select the Location and Storage complete

  1. Press IMPORT to import which is in bottom left side of the page.

  1. Select the file saved as a file extension. CSV & Click on OPEN button

  1. After importing the .CSV file , it shows up like below

  1. Check to be sure they are accurate. If not, click the item to remove and press DELETE

*** The case cannot be Import from file. CSV cause may be due to:-

  • A header not deleted
  • Blank lines
  • With commas. First, save the file as an extension. CSV

Files with sample problems. Which cannot be RHBUS Import into


the text box that displays the information does not match.


  1. Once the check is complete, press INSERT to import a list of documents Item journal

  1. Displays a message box that has the information in the document.

  1. Hit on cross button in journal.Item Journal page – To Exit

  1. Below is the imported page from.CSV file. cross check the Location & Storage Unit with Adjustment Quantity

  1. If User want to delete the particular line on the imported file after import process, user can delete & a dialogue box will appear to confirm the same

  1. Finally Click on POST to confirm the adjustment in stock if all the fields are correct.

  1. Shows in account – the improvement in stock. Then press the “POST” to confirm the improvement in warehouses

  1. Displays a message box on successful posting

  1. Enter the Module: Warehouse> Select WMS Operations> Inventory All

  • items before the update.There is no product in the warehouse (Location):FX  and Storage: FX-00-00-00-00.
  • Adjusted ProductImages in warehouse after posting

General Journal

Journals are referred to as books of original entry. Accounting entries are recorded in a journal in order by date. A company might use special journals (sales, purchases, cash disbursements, cash receipts), but there will always be a general journal in which to record non- routine transactions, such as depreciationbad debts, sale of an asset, etc. In the general journal you must enter the account to be debited and the account to be credited and the amounts. Once a transaction is recorded in the general journal, the amounts are then posted to the appropriate accounts.

In RHBUS, there is a module for general journaling. This will be in line with the dual accounting system principle. Double-entry book-keeping is a perfect accounting principle. And commonly used today. The dual account system has two aspects: credit and debit.

  • The Debit side is used to say that Dr. is the left side of the accounting equation. Thus, debit is the side that records the entries that left the accounting equation up or the accounting entries that make the right side of the accounting equation fall. Is the addition of assets Decrease in liabilities And the reduction of the owner’s equity.
  • Credit is the abbreviation Cr is the right side of the accounting equation. Therefore, the credit side is the accounting side that makes up the right side of the accounting equation, or the accounting entry that causes the left side of the accounting equation to decline is a decrease in the asset. Increase in liabilities And the increase in equity.

Log into RHBUS BACK OFFICE MENU:-

  1. Select Financial Management.

  1. Choose General Ledger.

  1. Choose General Journal

  1. Access the General Journal entry page. Unregistered account will be shown on this page.

  1. Select CREATE ORDER to create the document.

  1. Access the General Journal page of the journal.

  1. The document header will automatically generate the number. With automatic document creation date

  1. Changeable date However, it must be a fiscal year. Fiscal Year cannot be changed back to the previous fiscal year. And accounting year after the current accounting year.

  1. The Tracking button is a button to keep track of whether a General Journal document is using a Template created from the Function button. No need to set a debit or credit side again.


  1. Remark channel for expressing ideas and reasons for creating general journal.

  1. Select the ADD NEW LINE button to add the account number. Created in the Chart of Accounts (COA), the cursor will flash in the SELECT ACCOUNT CODE field, or click directly on the channel.

  1. You can find the account number from the SELECT ACCOUNT CODE field.

  1. Or press the LIST button to display a list of account numbers from the account tree.

  1. Select the desired account number.

  1. In the SELECT ACCOUNT CODE field, display the account number. And the box behind the LIST button will display the name of the account number.

  1. Next, there will be a box to enter the amount that the selected account number is on the debit or credit side. Enter the amount after the box, then hit the checkmark.

  2. Display the item after adding the account number on both debit and credit side.

  1. If you add an account number to a journal entry, you can delete each item or delete it by pressing the “DELETE ALL” or “DELETE LINE” button.

  1. Press the PRINT JV button to print a general journal document report.

  1. Display the text box in the Name field, select “PRINT TO PDF” or text to print PDF file extension.

  2. Choose file storage. Type the file name and press the SAVE button.

  1. General Journal Report Example (Printout: General Journal)

  1. FUNCTIONS button is a button for management, instead of typing every month. (Repeat) Assume rent can be printed once and saved. And it can be used again without reprinting.

  • SAVE AS TEMPLATE is a journal that generates general journal entries that generate and insert debit and credit information into a form to be used next time.

  • GET FROM TEMPLATE is a form that records debit and credit values. Come again

  • EDIT TEMPLATE is a modified form of the record.
  1. Changed to the previous accounting year, such as this year, fiscal year 2017, but will change to 2016. Accounts cannot be posted to account. Will display a message box

  1. Change to accounting year after the current fiscal year 2017, but will change to the 2018 accounting year will not be posted to the account. Will display a message box

  2. Choose a date to match the accounting year and press the POST button to confirm your account login.

  3. A message box will be displayed again to confirm the POST.

  1. Display the message box that logs into account.

Consignment

  1. Sales >Order >Consignment

  2. Access the list of Consignment Select button CREATE INVOICE To create a document

  3. Enter the document Consignment

  4. Header GENERAL: The details of documents, numbers, dates and status.

  5. Header BILL-TO In the middle of the document is the customer selection or collection. (Same part)

  6. The POSTING header is the segment that represents the customer segment (domestic or international) and tax group.

  7. Bill-To header CODE channel to select the consignment.


  8. Bill-To header. Pick From is the warehouse to take out the consignment.

  9. Ship-to-Code POSTING header means store name (created from Store & POS Module) that is Consignment. Of selected customers. *** Required and entered.

  10. After entering the details in the header successfully.

  11. Select the ADD LINE button to add the product to the consignment.

  12. Will enter the product selection window.

  13. Select the LIST button to select the goods to be sold.

  14. Choose
  15. – Select the number of consignments in the QTY box. (Quantity)

    – Price in the box Price is usually automatically. If there is a price setting Item Master module can modify the price in this box.

    – Line Discount

    After entering information, press to add product.


  1. Press the BACK button to return to the product list.

  2. Display the added items for sale at the Store.

  3. Select the POST PICK button to confirm delivery of the consignment. If the Post successfully in the Pick Posted box will be automatically marked. Show that the item has been successfully shipped and can continue the Invoice.

  4. The message box will be displayed to confirm the post pick.

  5. After POSTED PICK, pick up box will be marked automatically. Show that the item has been sent successfully.

  6. If the item is not in the warehouse, the “STOCK NOT AVAILABLE” message box will appear.

  7. Choose POST INVOICE button to confirm your account login.
  8. Go to the accounting system page, verify that BALANCE = 0 if = 0 is the correct accounting system can POST if not equal to 0 is incorrect accounting system settings. Finance Setup module
  9. Will display a message box to confirm again for the POST.

UOM Details

Import ITEM (EX: PENCIL) into Item Master with 2 UOMs, SLEEVE and DOZEN.

  1. After importing the ITEM (EX: PENCIL) into the Item Master, check the Base UOM in the Item Card module whether the item has been imported into the lowest UOM unit. If you do not need to change Base UOM (the main unit or the origin of the item. The lowest unit, such as ITEM (EX: PENCIL), has two UOM units: SLEEVE and DOZEN. SLEEVE must be set to Base UOM.

  1. In SET UOM settings, Item: ITEM (EX: PENCIL) has two UOM units: SLEEVE and DOZEN. Set to SLEEVE = 1 and DOZEN = 4 (4 Sleeve = 1 Dozen).

  1. Test Order By opening the ITEM (EX: PENCIL) purchase order, 10 Dozen units can be selected.

  1. In the item list, the selected item is DOZEN.

  1. After order approval Item ITEM (EX: PENCIL) will see Unit UOM, SLEEVE and Base Qty. Item Quantity = 40 Sleeve is from 10 Dozen multiplied by 4 (4 from 1 Dozen = 4 sleeve)

  2. And P.O. UOM is DOZEN. The UOM unit that is ordered is DOZEN. The number of items is 10.


  1. Before confirming receipt of Goods Receipt, enter quantity. Order number

  1. After confirming the Goods Receipt before the Movement All, check the inventory number for the ITEM (EX: PENCIL). Location: WH The ITEM (EX: PENCIL) is 40 SLEEVE in the Storage Unit: WH-REC-00- 00-00 (Before Movement All)

  2. * Why ITEM (EX: PENCIL) does not show the number of products as 10 DOZEN. In principle, the product will calculate the lowest number of units. This product is the lowest unit is Sleeve when selling this product. If the product is a dozen units, the system will calculate the amount of goods cut out of the Sleeve.


  1. Movement All is moving goods from WH-REC-00-00-00 Into WH-00-00-00-00 (i.e inhouse Warehouse transfer)

  1. After Movement All, the item in the Storage unit: WH-REC-00-00-00 will go to the Storage Unit: WH-00-00-00-00.

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Transfer Scan List

Transfer Scan List (Goods transferring between inventories)

  1. Select Warehouse > Select WMS Operations > click on Transfer SCAN LIST

  2. Select CREATE ORDER to create the order document.

  1. Go to the page.

  2. Document number will be generated automatically. The document date is the date the document was created and the status was Open. I have not confirmed the post.

  3. SEND FROM – Where is the warehouse?

  4. IN-TRANSIT is between shipping. Will be the middleman between delivery and receipt.

  5. RECEIVE AT – Where is the warehouse?

  6. REASON is comment for sending

  7. Enter the number of products to send.

  8. Can scan the product bar in the SCAN box.

  9. If there is no product scanner you can select products by pressing the LIST or SEARCH button in the box.

  10. Choose the product you want to move.

  11. Product list after selection

  12. Can check the goods to move. Which zone of inventory to check at Inventory All modules?

  13. Find products that will see the product in the SHP zone.

  14. Select the SEND button to confirm delivery.

  15. There will be a message box and the Open status is SENT.

  16. After confirming the submission The product is in transit. Check out the Inventory All module to see the products in the TRANSIT zone.

  17. Transfer Receive (Goods transferring between inventories)

    Transfer between warehouses

  1. Select Warehouse> Select WMS Operation> Select Transfer Receive to receive goods.

  2. The shipping document number will be displayed. No need to create a receipt. Double click on the item.

  1. Go to product page Transfer between warehouses

  2. The document header on the right shows the document number, the date, the shipping location, and the location.

  3. The document on the left shows the receiving warehouse and status as SENT is the delivery from another warehouse. And wait for the goods from this module (Transfer Receive)

  4. In the Column: Receiving NOW box, enter the required quantity. Partial receive

  5. In the Column: Receiving NOW box, in the Column: Shipped box (the number of items sent to this warehouse)

  6. Press the RECEIVE button.

  7. Display the Goods Receipt.

  8. After confirming receipt Inventory All modules will see the product in the REC zone.

  9. Warehouse> WMS Operation> Select WMS Rec-Move (Receiving Move from zone to Inventory: Location)

  10. Select CREATE ORDER to create the document.

  11. Access the document. Select a warehouse to bring goods into the zone. (May be store front or warehouse) to the warehouse.

  12. Select the GET LINES button.

  13. If in the Column: Ready to Move box with red text: DENIED means that the item. Not bound to the warehouse (Goods details have not been linked to the location).

  14. When you press the Move button, the message box can not be moved.

  15. Go to item card to tie item to Location by selecting SU CODE button in selected item.

  16. Select the DELETE ALL or DELETE LINE button to delete the red item with the text: DENIED and then select the GET LINES button again in the Column: Ready to Move field with green text with READY. Warehouse

  17. Select the Move button to confirm the move from warehouse to warehouse.

  18. The message box will appear. Moved from warehouse to warehouse. The message box will appear. Moved from warehouse to warehouse.

  19. After confirming receipt Inventory All modules will see inventory (LOCATION).

Movement

MOVEMENTS: TRANSFER THE GOODS BETWEEN ZONE IN THE SAME WAREHOUSE

  1. Select Warehouse> Select WMS Operations> Select Movements.

  2. Go to the list of Movement. Select “CREATE ORDER” to create the document moving goods between zones.

  1. Go to Movement Moving Products page.

  2. Header of Document
  3. – Document No Document Number

    – DATE OF DOCUMENTS

    – Status is the status of the document. OPEN is the document is still open and does not move the goods, POSTED is the goods that confirm the movement of goods between zones.

    – Location warehouse must first select.


    – From Unit (from storage unit code) from the zone of the warehouse to remove the goods.


    • To Unit (To Storage unit code) the zone of the warehouse to move the goods.

    • Item Code to move to another zone in the same warehouse.

  1. After selecting Location, Unit, ItemCode.

  2. Check the number of products in the zone to remove the goods (Warehouse> WMS Operations> Inventory All).

  3. After selecting the item in the Movement document, press the “GET STOCK” button to select and check how many items are in inventory.

  4. After pressing the “GET STOCK” button, you will see how many items are in that zone.

  5. Press item to select to add items to move. Then fill in the amount of goods to move. Do not exceed the amount of goods available in the warehouse or zone. When completed. Press the plus button (PLUS Button).

*** If you enter the item number and press the plus button (PLUS Button) without the item will display a dialog box box “Missing Values, Enter From & To units, Line to Move and Quantity to Move”.


  1. After pressing the plus button, the item will be added. How many moves? Move from one zone to another in the same warehouse.

  • Press the POST button to confirm the move.

*** If you want to make a comment before POSTE, you can type the reason or comment on why you moved in the “Comments / Reason for moving” box before pressing the Post button.

  1. Show the message box. Item Moved Item (s) Moved

  1. After pressing the Post button, the status of the document changes from OPEN to POSTED. You can also close the document window from the Module.

  2. Check out how many items are in the re-entry zone (Warehouse> WMS Oparations> Inventory All).

GR TO REVISE

  1. In Goods Receipt (Warehouse> WMS Operations> cannot be edited. Or remove documents this requires a Module as shown below. When creating a document Goods Receipt.




  2. Select Warehouse > WMS Oparation > GR to Revise

  1. the page displays a list of GR to Revise

  2. Click on document dates button & Select Refresh or select the button to Show All ignore the selection. The document lists all documents count. on the outstanding

  1. Double Click number of documents required to remove the box on the left. Displays detailed information of the document, check its right

  2. side,press “DELETE” to delete the document Goods Receipt selected

  1. Shows Dialog box that deleted

  1. When visiting Module: Goods Receipt again. The number of documents that are not deleted.

  1. Create a document Goods Receipt will again be able to select Purchase Order Number a deleted again

Pick List To Revise

  1. In the PICK (Warehousing> WMS Operations> Pick) document, it cannot be edited. Or delete the document. Another module is required as shown below. When creating a PICK document.



  2. Select Warehouse > WMS Oparation > Pick List to Revise

  1. Will display the Pick List to Revise page.

  2. Enter the date of creation. Then select the Refresh button or select the Show All button regardless of the selected date. List all shipping documents. Still in the system


  3. Double click on the list of documents you want to delete on the left hand side. The shipping information is displayed on the right.

  4. Press the “DELETE” button to delete the selected pick document.

  1. The dialog box will be displayed as deleted.

  2. When you enter Module: PICK again, you will not see the deleted document number.

  1. Create a PICK document again. The deleted Sales Order Number can be re-selected.

POS

LOGIN PAGE


Server IP: Enter the IP of the Sever to connect. (Actually used to leave blank)

User ID: Enter the User ID of the user.

Password: Enter the user’s password.

Once completed, press the Login button to enter the next screen.

(If the user id or password is wrong, there will be a warning popup as shown below.)



From the picture, if you sell, select Store ID, POSID, POSNAME.

The need to go up the gray highlights.

Then click Sale in the red box on the bottom left. Going to the pos page Cashier

POS PAGE


Select CustF1: For member selection, just like customer lookup, you will see a list of all registered clients.

Change Qty.F2: for changing the number of items. Please enter the required number in the field above. Enter the desired number in the box above. Click the Change Qty button.

(Can be changed until total is reached)

Void Line.F3: To cancel the item in the row. When using it, the red highlight appears. Canceled.

Can not edit any more in the void box. If there is a single row in the bill, use Void all only.

Line Disct.F4: For the price of goods in the amount of Baht or% in only the row. Enter the desired number in the upper box before clicking on the line Disct.

 (Total number of items must be included first, then the total price is reduced to the last). Total may be wrong.

InvDisct.F5: For the discounted price of the item or the total amount of the bill. Enter the desired number in the upper box before clicking the button InvDisct.

The total amount of goods must be included first, and then the final price will be deducted from the total. The total amount may be wrong if Line Disct.

Void allF6: To cancel all items in the bill, all red highlighted.

(In case of mistake or cancellation of the bill)

Suspend F7: For prepaid bills, you can do other things, such as making another sale or returning to check the balance in the register or skip to another bill.

You can select Susp.Register on the main page to return to the waiting list.

FOC: For free giveaways or freebies, there is no charge for this line item. But it is summed up in Bill.

Select Line item and press Foc button. The price in row will be 0.

(Products that cost 0 baht or get all the time to make a Foc to be finalized)

Coupon: Product coupon after selecting all items when selected. I have a code page. And the value of the coupon is up.

(Include the total amount of products before using it as an InvDisct.)

Back F8: Back to Main pos

Sale person: For Sale, the seller will have the code to enter. If you have any problems with the registration process or your account login, please contact us.

Sale person below gray in red frame

Total F9: Summary of total bill When clicked, it will import into the screen of the Tender. How to pay?

Customer lookup: customer list

Item Lookup: List of all items (usually scanned)

* (F1-F9 is a hotkey for fast user convenience)


After the total bill is reached, the Tender screen will be automatically set to CASH (Cash).

You can press the OK button to get paid. After that, the receipt will be printed. Ok.


In case of non-payment of cash, specify the method of payment, such as card or Voucher by looking at Tender type and description respectively. When selecting a gray highlight in the row, indicate the amount of money in the box above.


Sample of cash 1000 baht And card card790 baht

Choose how to pay the remaining balance until it is done. Print out the bill. This means that one bill can have more than one payment method.

Tender type is important.

  1. CASH Cash
  2. CARD Credit
  3. VOUCHER Voucher (Cash Only)
  4. RCASH RETURN (Return Can be cash or change the product depending on policy)

Click Trans.Register to enter the screen below.


Example: Trans. You will be able to do all the following to do the following.

  1. Cancel: Cancel the entire bill, such as the purchase and bring it within that day, it will be paid in cash. After Cancel You will be asked to enter your ID, Password and Repeat to prevent mistakes. Choose Yes or No. If canceled, the bill will be moved to the Cancel Register (top image) immediately to be stored.


Preview, if Yes, press Yes.



Back to the main page, select Cancel Register. See the bill that has been aborted and then move all of this can be double-click to see the details inside with the example above.

The return procedure is similar to the Cancel operation at first.

1 Select the required bill Return (return)


Click the button. Return will be repeatedly asked to prevent errors.


After pressing the Yes button, the bill will be opened at the cashier screen as shown.


If you want to return the product, select the button Total (if the product is discount, the system will automatically calculate the return price)


Then go back and select Return Register.


Select the bill we will re-highlight the gray highlights. Double click to make sure.


For example, after double-click on it.


Buy a regular product, but in the meantime is to exchange products from the turn.


From the picture to pay the normal but we choose Tender. type is CASHRETURN, Apply Return, RCASH

The system calculates the difference if the excess can be paid by choosing another payment method. Pay less will not be refunded to the policy. Then enter * (Recipt No. is ABB TAX id of the bill at first to inform the system of the value of the return for change).


The picture above is a cash alternative. The right balance is the same on PAYMENT. The payment will be TOTAL equal to BALANCE (difference) will be 0.


When we go back to the Register Register, we will see that the return bill is applied. The system will be kept as evidence.


Suspend Preview To run, you can press Back (F8) to return to the main pos as shown below.


When we suspend the bill, if we want to retrieve it. Click Susp.Register.


Select Retrieve to come back to our waiting list.

(Even if you choose to return to it, it can perform Suspend. Another bill will come back to the original) *** In the case of Suspend hold, if not re-used, Void all will not be able to shut down the system. ***

Coupon: Product coupon after selecting all items when selected. The code page and the value of the coupon code.

(The coupon is a discount, because it must include the total amount of the product first and then use it as an InvDisct.)


Enter the code and value of the coupon. Click the Add button to add more than one coupon, depending on the policy.

Can be removed at the red cross button, make sure it is correct, and then select the button. Apply coupon will apply.


The preview will display the top right box after Apply.